BOOKKEEPER POSITION
Position Overview:
The Society of Illustrators is seeking a detail-oriented and organized Part-Time Bookkeeper to join our team in person, three days a week. This role is responsible for maintaining accurate financial records, processing transactions, and supporting general accounting functions. The ideal candidate has experience with bookkeeping, strong attention to detail, and the ability to manage financial tasks efficiently. This position requires a reliable and proactive individual who can work independently while supporting the organization’s financial operations.
Key Responsibilities:
Financial Record Keeping:
- Enter financial transactions into the accounting system (“NorthStar Technologies”), including, cash receipts & cash disbursements, income and expenses related to events, competitions, donations, grants, and other revenue sources.
- Maintain accurate records of accounts payable and receivable, ensuring timely payment and invoicing.
- Prepare bank deposits
- Maintain vendor accounts
- Process bimonthly payroll and other payroll related functions
- Perform other duties delegated by the Executive Director and Controller
Financial Reporting/Month end:
- Prepare bank reconciliations
- Input month end journal entries
- Record credit card transactions
- Reconcile AR and A/P control accounts to detail agings
- File quarterly sales tax returns
- Assist Controller in the preparation of the month end financial statements
Accounts Payable:
- Process vendor invoices accurately and in a timely manner, ensuring adherence to organizational policies and procedures; prepare and issue payments via checks as scheduled.
Audit Preparation and Compliance:
- Assist Controller with year-end audit and tax filing
- Ensure compliance with all relevant accounting standards and regulations.
Financial Administration:
- Maintain orderly financial filing systems, both electronic and physical.
- Provide support for financial inquiries from Board members, donors, and vendors.
Qualifications:
- Proven experience as a Bookkeeper or in a similar role is preferred.
- Strong knowledge of double entry bookkeeping principles and practices.
- Familiarity with general ledger reconciliation and balance sheet reconciliation processes.
- Understanding of financial concepts and nonprofit accounting practices is a plus.
- Excellent attention to detail accuracy in data entry and financial reporting.
- Attentive to detail and strong organizational skills
- Strong communication skills, both written and verbal.
- Understanding of non-profit financial management principles and practices.
- Ability to work collaboratively with other accounting and administrative professionals.
Additional Considerations:
- Applicants must have valid authorization to work in the U.S. without the need for current or future employer sponsorship for a visa.
- All candidates are subject to a background check as part of the hiring process.
- This is a part-time role (25 hours per week) that requires the Bookkeeper to be in the office three days per week.
- The Society of Illustrators’ building does not have an elevator, and the ability to walk stairs is required for this position.
Compensation:
- Salary range: $35,000 – $45,000, plus benefits including paid time off, sick days, health insurance, dental insurance, vision insurance, and eligibility to participate in the organization’s 401(k) plan.
- The Society of Illustrators is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences.
Applicants should send a cover letter and resume to careers@societyillustrators.org.